Upon starting the program, the Things-To-Do List appears explaining what COBRA events need your attention. It will notify you when to send conversion notification, terminate people for nonpayment, enter new insurance rates and to send a COBRA completion letter. Just double click the shown event and the procedure is performed automatically. The Things-To-Do List tracks over 27 COBRA-related events so that you don't have to. With the Things-To-Do-List, you will not miss important events because it won’t let you!
It is essential to start and maintain a database that stores your firm’s COBRA information. Many organizations have created documents in a word processing program and billing information in an accounting package. Next, they need a database of active employees and a spreadsheet program to track the COBRA-related time frames. Without an integrated system, you have to enter information into four different software programs for one terminated employee.
The COBRA Administration Manager is an integrated program that stores the data in a single location and draws from that data for all COBRA notifications. A built-in word processor offers the ability to produce personalized documents that detail a qualified beneficiary’s rights under the law. Once COBRA is excepted, the billing function creates invoices and tracks COBRA premium payments.
No matter how powerful a software program is, if it isn’t easy to learn and operate - it won’t be used! The COBRA Administration Manager is a Windows-based program that has been setup similar to most programs. The program offers on-screen help and on-line manual (but most users never have a need to refer to them). A major reason for this is because the Things-To-Do-List handles most of the events for you, automatically.
The software interacts with the Internet to provide your firm with up-to-date COBRA notifications. The law changes all the time and without notice, your firm may be in jeopardy. With a click of a button, updated notifications are downloaded and available for your review and use. And with the built-in word processor, you have the ability to modify any of the documents, quickly and easily!
With the passage of the Health Insurance Portability and Accountability Act of 1986 (HIPAA), the COBRA Administration Manager's notifications and database has been update to include the changes made to COBRA. The program will now prepare the Certificate of Coverage document that needs to be provided to all employees/dependents being terminated from a group plan. With over 25 changes made by the Final Regulations, the COBRA Administration Manager will maintain your firm's compliance with the law.
The key to administering COBRA is documenting everything! The COBRA Administration Manager produces up to 25 different reports detailing...
The Program offers three methods for collecting monthly premiums from COBRA participants. If you offer benefits to Retired Employees, the program has the ability to create invoices for them.
Entering a COBRA Qualifier is easy. You simply enter the Qualifier's Personal information (i.e. name, social, address, dependents, etc.) then enter their insurance plan (medical, dental, & others), COBRA Qualifying Event reason, hire date and benefit start date. That's it. The COBRA Administration Manager will produce the employee's personalized COBRA Qualifying Event letter, with a HIPAA certificate of coverage attached.
The program comes equipped with the necessary notifications and offers you the ability to edit/modify them to meet your corporate/state requirements. With the built-in word processor, you not only have the ability to edit letters but may create your own (and even include variable information). All notifications are personalized to the COBRA Qualifier/Participant and can be folded to have the address show through a #10 windowed envelope.