Overview

Start maximizing your employee benefits package and saving money. Now is the time to act on a plan that allows an employer to offer benefits normally not affordable to small business…COBRA Solutions Cafeteria Plan Manager will provide a tremendous benefit to both your employees and your business.


➤   A flexible spending plan is a “Win-Win” benefit for both the company and its employees
➤   Employee focused companies looking to improve benefits and employee take-home pay
➤   Financial institutions recommend that every company take advantage of a pre-tax benefit plan
➤   Drastically reduce company tax bill and reduce employee medical/dependent care costs

What is a Cafeteria Plan?

According to the IRS, a Cafeteria Plan is "a separate written plan maintained by an employer for employees that meets the specific requirements of and regulations of section 125 of the Internal Revenue Code. It provides participants an opportunity to receive certain benefits on a pretax basis." The best part about the Cafeteria Plan is that most of your employees are already paying for these expenses out of their own pockets with after-tax dollars. Cafeteria Plan Manager offers employees a remarkable way to save money they're already spending. The benefit for business owners is that our Cafeteria Plan Manager costs very little to set up and maintain. For most employers, the cost of implementing the plan is recovered through tax savings during the first year--you might even begin saving money as early as the month following the installation.

Cafeteria Plan FAQs




Calculate Your Savings

See how much you can save by implementing a cafeteria plan. Our simple calculator can estimate your savings in seconds. See how much you'll save by clicking the button below.



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PURCHASE CAFETERIA PLAN MANAGER

Cafeteria
Plan
Manager

Starting at $795.00

Purchase Full Version

The full version contains everything you need to administer a Cafeteria Plan for your company. If you are a first time buyer of the software, click the button below.

See Pricing Options

Need to update an older version of the software?

Starting at $525.00

Upgrade Your Software

Need to renew your Maintenance Service Agreement?

Starting at $199.00

Renew Service

SOFTWARE FEATURES

Easy-to-use Software

The Cafeteria Plan Manager is a Windows® based program allowing the user to perform tasks with the click of a mouse. No one wants to spend hours learning a new software program - so the program walks you through every step. A Things-To-Do List assists you in setting up your Cafeteria Plan by requesting needed data. It has been said that a picture is worth a thousand words - so graphics have been added to assist with data entry.




Documents Included

A Cafeteria Plan has certain document requirements which are included as part of the Cafeteria Plan Manager. A detailed Plan Document (which is the governing body of your plan) has been included for each Cafeteria Plan component. Summary Plan Descriptions (SPDs) which explain the plan to the employees is produced with a personalized touch. And, what’s a benefit program without a new enrollment form? The Cafeteria Plan Manager will even produce an easy to understand enrollment form.
After plan implementation and enrollment, the Cafeteria Plan Manager will keep employees up-to-date on their current account balances with monthly Account Statements. These statements will illustrate medical and dependent care receipts submitted for reimbursement, amount of the reimbursement check and remaining account balances. Even when an employee terminates employment, a Cafeteria Plan termination letter is produced explaining options and important time frames.




Support for Ruling 2005-42

Ruling 2005-42 is an optional extension employers may offer employees to help reduce the amount of funds left over due to the “use-it-or-lose-it” rule associated with FSAs. If offered, the IRS Ruling would provide a 2 ½ month extension in which employees may submit receipts. (Do not confuse this extension with the time frame associated with submitting claims after a Plan Year ends). This 2 ½ month extension allows employees to submit claims with a date of service (or incurred) during the 2 ½ months following the end of a Plan Year.




Requirements of Administration

If you elect to only offer a Premium Reduction Plan, there is virtually no administration. After enrollment is entered for the year, the Plan Administrator just needs to input terminations and changes in life status. Administration under the Medical and Dependent Care Reimbursement plans are more involved but still easy to manage. As employees submit receipts, you merely input the necessary information in the form.
Next, you would need to reimburse the employees for eligible claims. The system will walk you through a three step process of 1) producing Account Statements; 2) prepare reports for payroll (detailing the amount of each member’s reimbursement check) and 3) posting the amount to the employee’s account. If you would like, the program will also produce the checks ready for distribution.

Change in Life Status

At some point in administration, an employee (or dependent) may experience a "Change in Life Status" and need to modify his/her annual reduction amount. This can be a difficult calculation to determine - but not with the Cafeteria Plan Manager! The system will walk you through the change and automatically calculate the new reduction amount.




Discrimination Test

When Section 125 was designed, the government wanted to ensure that Cafeteria Plans were equitably offered to all employees and not just "highly compensated employees." Tests were design to determine if a Cafeteria Plan favors "highly compensated employees." Discrimination Testing can be a time-consuming difficult task - but not for the Cafeteria Plan Manager! By answering a few, easy-to-understand questions, the program will perform the tests and provide documentation that your Cafeteria Plan passed with flying colors.
Finally, the Cafeteria Plan Manager can help your Plan Administrator generate reports needed for your company’s annual filing of Form 5500. (But if you have under 100 employees, you are no longer responsible for submitting a 5500 for Cafeteria Plans.)




Reporting

The Cafeteria Plan Manager offers over thirty reports detailing the accounting elements of a Cafeteria Plan. Enrollment, reduction amounts, reimbursements and reports personalized by employee are just some of the reports designed to provide you with the management tools needed to monitor your plan.




Customer Support

COBRA Solutions Technical Support prides itself on seeing that each caller’s issue is resolved in the first phone call. If need be, data may be reviewed to determine the problem. In addition to phone support, users may e-mail questions to COBRA Solutions and shall receive a response within 48 hours.




Still not convinced you should offer a Cafeteria Plan?

It is a win-win situation for both the employee and employer. There are no negative aspects of the plan! Please download a demonstration version now and see how easy it is to start and administer your plan.




Synopsis
The Cafeteria Plan Manager was designed to assist you in taking eligible tax advantages for both you and your employees. You will find it easy-to-operate, powerful and it will probably pay for itself in the first month of operation. If you don’t offer a Cafeteria Plan, why not consider it now? The tax advantages to both your organization and employees are compelling. And the Cafeteria Plan Manager can make the administration efficient and simple.

System Requirments

Processor Intel Pentium-compatible CPU (32-bit and 64-bit)
RAM 256 MB of RAM (512 MB preferred
Hard Disk 35 MB free space *
Display Designed for XGA resolution at 800 x 600 or higher
Operating System Windows XP
Windows Server 2003
Windows Vista
Windows 7
Windows Server 2008
Windows 8
Windows Server 2012
Browser Microsoft Internet Explorer 5.01 (optional)
Privileges Administrative privileges on the folder
Mouse Microsoft InelliMouse or other compatible pointing device
Internet Access Used for updates (optional, but recommended

See The Software In Action! Schedule a Demonstration

We’ll use screen sharing to give a first hand look at our software and to answer any questions you may have.

Administering for multiple companies?

COBRA Companion can streamline data entry. This online protal can be branded for your company and will make it super easy for your employees to enter their info.

Download a Demo to test our software for yourself

Download a free 60 day trial of any of our software to see for yourself how valueable and easy to use it is.